How to Manage the Chaos of Frequent Military Moves: Tips for Streamlining Your Process

If you’re a military family, then you already know: PCS (Permanent Change of Station) season feels like a never-ending carousel of chaos. Just when you’ve unpacked the last box and found the perfect spot for that family heirloom, orders drop, and it’s time to start all over again. It’s like being part of a nomadic tribe, except instead of camels, you’ve got a moving truck, and instead of roaming the desert, you’re crossing the country (or the globe).

But hey, frequent moves don’t have to turn your life upside down every time. After years of doing this myself and helping military families with their real estate needs, I’ve gathered a few tried-and-true tips to help you streamline the whole process. Ready to manage the chaos like a pro? Let’s dive in.

1. Plan Ahead, but Be Ready for Change

If there’s one thing we know about military life, it’s that nothing ever goes 100% according to plan. Orders can change, timelines shift, and you’re left scrambling at the last minute. Still, planning ahead is key. Start by creating a rough timeline as soon as you know a move is on the horizon.

Pro Tip: Make sure to pack a “Go Bag” with essentials, just in case your timeline shifts suddenly. This bag should include important documents, a couple of changes of clothes, toiletries, chargers, and some snacks (because no one wants to be hangry while navigating a cross-country move).

And here’s where a tiny dose of sarcasm comes in: If the military taught me anything, it’s to expect the unexpected. So, when your meticulously laid-out plan gets flipped upside down, just roll with it. You knew it was coming, right?

2. Declutter Like Your Life Depends on It

You know that box that’s been sitting in the garage since the last move, still unopened? Yeah, it’s time to let it go. Frequent movers need to be ruthless when it comes to decluttering. Before every move, take inventory of what you really need, what you use, and what’s just taking up space.

Tip: Follow the “One-Year Rule.” If you haven’t used or worn something in the last year, donate it, sell it, or toss it. Trust me, your future self will thank you when you have fewer boxes to pack (and unpack).

Plus, fewer items mean less time and money spent on packing. Who knew minimalism could be so liberating, right?

3. Create a Moving Binder (Yes, Really)

You’re probably rolling your eyes at the thought of having yet another binder, but hear me out. A moving binder is a lifesaver. In it, keep copies of orders, housing paperwork, moving company contracts, and any other important documents related to the move. Organize it by tabs for easy access.

Bonus points if you throw in a section for a checklist. Because nothing feels quite as satisfying as checking off “find new dentist” or “cancel utilities” while the rest of the world spins out of control.

4. Make Use of Your Resources

The military actually offers a ton of resources to help with moves, but sometimes they’re like hidden Easter eggs—hard to find unless you know where to look. From reimbursement programs like DLA (Dislocation Allowance) to the use of the DITY (Do It Yourself) move option, the military tries to cushion the blow of constant moving.

And let’s not forget the housing office on base, which can help you navigate finding housing at your new location. They’re not miracle workers, but they can help you find a temporary roof over your head until your furniture arrives.

If you’re the DIY type, consider the personally procured move (PPM) where you manage your move on your own and pocket the savings. If you’re more of the “let someone else do it” type, go with the full-service move option, where movers pack, ship, and unload for you.

Pro Tip: Familiarize yourself with Military OneSource and its endless supply of moving tools and advice. Whether you need relocation assistance or counseling after the move (yes, moving can be that stressful), Military OneSource is your go-to.

5. Get the Kids (and Pets) On Board

Let’s face it, while you’re drowning in logistics, your kids are probably feeling anxious about starting at a new school or leaving their friends behind. And your dog—well, let’s just say that as much as Rover loves you, he’s not a fan of all the commotion either.

Make the transition easier for everyone by involving your kids in the process. Let them pack a “Moving Day” box with their favorite toys, snacks, and activities to keep them occupied. Try to keep routines as normal as possible to maintain some sense of stability.

For pets, check out the vet early, update any vaccinations, and get health certificates if you’re moving across state or country lines. Trust me, you don’t want to be scrambling for vet records while your dog’s crying in the back seat of the car.

Kids and pets are basically the same during moves—both need constant reassurance, snacks, and maybe a nap (which I’d argue you need too).

6. Master the Art of Temporary Living

One thing you’ll learn as a military family is that temporary living is just part of the gig. Whether you’re camping out in base lodging or staying at an Airbnb for a few weeks (or months), mastering temporary living will save you a lot of headaches.

Tip: Pack a “First Week” box with essentials like sheets, towels, kitchen basics, and some basic food items so you can survive until the rest of your stuff arrives. The first week after a move is not the time to be searching for your favorite coffee mug—it’s time for survival mode.

Also, familiarize yourself with the Temporary Lodging Allowance (TLA) that helps cover expenses for short-term accommodations during your transition. It won’t make temporary living glamorous, but it will certainly make it less stressful.

7. Label Boxes Like a Pro

This is where the OCD tendencies come in handy. Labeling boxes is an art form, and the more detailed you are, the better. Instead of just writing “Kitchen,” go a step further: “Kitchen – Plates, Glasses, Utensils.” You’ll thank yourself when you’re searching for your can opener on the first night in your new place and don’t have to rummage through every “Kitchen” box.

Color-coding can also save you a ton of time. Assign each room a color and slap the corresponding colored tape on each box. Then, when you’re at your new home, you can immediately sort boxes into the right rooms.

Here’s the truth: You will still end up with a mystery box or two, no matter how much labeling you do. But hey, at least it’ll be a fun surprise when you open it, right?

8. Accept the Imperfection of Military Moves

Alright, let’s get real. No matter how many tips and tricks you follow, military moves are rarely picture-perfect. Things will get lost. Boxes will arrive late. You’ll wonder why you even bothered organizing everything when your movers handle your items like a rugby team.

But here’s the key: learn to laugh about it. In the grand scheme of things, these moves are just part of the adventure that is military life. Embrace the mess, laugh at the chaos, and remember that you’re not alone in this.

9. Join the Online Military Community

One of the best things about being in the military is the community that comes with it. And while you may be moving away from your current duty station friends, there are countless online groups and forums where military families share tips, vent about frustrations, and give recommendations.

If you’re looking for housing recommendations, PCS tips, or just someone to talk to who understands the crazy, Facebook groups like “Military PCS with Kids” or websites like MilitaryByOwner are great resources. Plus, you might find your next best friend at the new duty station in one of these forums.

Pro Tip: Social media groups often know the ins and outs of specific bases and can provide real-time advice that the official channels might miss.

10. Give Yourself Grace

At the end of the day, you are managing something that many people never experience. Uprooting your life, moving to a new location, and starting over again is no easy feat. It’s okay if you don’t have everything together. Some days, just getting through the day is an accomplishment.

It’s not always going to be seamless or stress-free, and guess what? That’s perfectly fine. Every move is a learning experience, and if you can make it through one, you can make it through them all.

Final Thoughts

Frequent moves might be one of the most challenging aspects of military life, but they’re also a testament to your resilience and adaptability. With the right mindset and a few clever hacks, you can manage the chaos like a seasoned pro. Just remember, no matter how many times you pack up and start over, you’re always home as long as you have your loved ones with you.

So, take a deep breath, grab your moving binder (you know you want one now), and tackle the next PCS with confidence. Because, like it or not, you’ve got this down to a science.